Target Setting Checklist

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Target setting checklist
  1. Set targets for intended outcomes.

Targets should reflect the actions planned and what the partnership is trying to achieve.

  1. Specify what must actually happen for the desired outcome to be achieved, detailing:
  • target inputs (e.g. resources in terms of staff or cash)
  • processes (e.g. the activities which staff will have responsibility for)
  • target outputs (e.g. the immediate consequences of these activities)
  • milestones (stages to be reached by given dates)

These detailed targets may not need to be included in the strategy, but having them helps partners be clear about the level of investment and activity needed to achieve the desired result.

It also helps managers check that projects are on course. Setting targets for, and monitoring, inputs as well as outputs is vital for assessing the cost effectiveness of particular initiatives and understanding why a project may not have achieved its intended results.

  1. Start from good baseline information.

Meaningful targets and good project design depend on having good information on the scale and nature of the problem. Where there are gaps in the baseline information, set a target date by which the data will be obtained.

  1. Estimate the impact that the activities will have

Estimating impact is easier for some crimes than for others. Examples of good practice can help to give a feel for the expected impact from taking a similar course of action in similar conditions. For example, car parks in the Secured Car Parks Scheme report a drop in recorded crime averaging around 70%.

Running through this series of questions can help in judging where to pitch a target:

  • What is the starting position?

  • What is the scale of the problem?

  • What is the trend?

  • How do these compare with other areas?

  • What has similar activity achieved elsewhere?

  • Are we planning to tackle the problem in the same way?

  • Are the conditions the same?

  • Are we putting in the same resources?

  • What else is going on that may affect performance?

  • How might the target(s) be affected by other local or national initiatives?

  • How does the local target relate to national targets?

  • In the case of vehicle crime, it is essential that targets set can be shown how they contribute to achieving the Government's target of reducing vehicle crime by 30% by March 2004.
  • Have staff providing services been consulted on the target?

  • Does the target set take account of their input?

  • How will staff commitment be secured?

  • Is the target worthwhile?

  • Will the public regard it as acceptable?

  • Will achieving it be satisfying?

  • Based on what has been achieved elsewhere, does it represent value for money?

  1. Consider how the target is best expressed
    2.

    There are many different ways of framing targets. Some options include:

Absolute          reduce the number of theft of vehicles by 200

    Proportional   reduce the number of theft of vehicles by 10%

    Relative to a    reduce the rate of theft of vehicles burglary in Ward A to

    benchmark      the borough-wide average

     

    Relative to       reduce theft of vehicles by 15% relative to expected

    expected         background trends

    level

     

    Relative to      save twice the amount invested in recovering

    cost/value       stolen vehicles on behalf of fleet operators

    for money

     

    Tied to a         reduce risk of theft of/from vehicles to less than 5%

    tolerance       threshold

     

  1. Make sure the targets set are clear and unambiguous, i.e.:
  • Specific
  • Measurable
  • Achievable
  • Realistic
  • Timely & Timescaled

Where possible a named person should be responsible for delivering and reporting on each target.

  1. Consider how the target might be met.
    2.

    Could the target be met in ways other than those you intend? If so, how will you check for / guard against this?

  2. Consider setting targets that reflect the role of different partners.
    3.

    Targets that reflect different partners’ objectives can help in tracking and acknowledging contributions made by different agencies.

  3. Consider how the targets will be communicated to people who need to know about them.

When, and how, will targets be built into work plans? How will the targets be shared? with a wider audience?

  1. Review progress at regular intervals

Checks against the targets will help to highlight where projects need adjusting or where targets need revising to reflect a changing situation. The action plan may also need revising to take account of new developments. Some partnerships have set thresholds which trigger action. For example, one partnership is automatically alerted where vehicle crime in any police beat exceeds the force average for the previous year.

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